Administrative Assistant

Job Description:
We are looking for an Administrative Assistant to support our service, construction, accounting and human resource teams. We’d like this role to be a part-time role initially, but it could easily grow into a full-time role. If you’re seeking a career opportunity with phenomenal growth potential, this is the position for you.

Essential Functions / Major Responsibilities:

  • Assist with general accounting and HR support
  • Dispatch service technicians
  • Lead onboarding process with new hires
  • Manage company cell phones
  • Assist senior staff member in managing company truck fleet
  • Assist with tracking participation in company training program
  • Assist with documentation related to our H&G Systems Safety Program, including all OSHA reporting
  • Assist project managers with creation and distribution of submittal and installation-operation-maintenance (IOM) books
  • Implement and monitor programs as directed by management, and see the programs through to completion
  • Generate memos, emails and reports when appropriate
  • Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines
  • Maintain office supplies by checking inventory and ordering items
  • Answer incoming calls and assume other receptionist duties when needed
  • Respond to questions and requests for information

Specific Job Skills:

  • Ability to lead and foster positive working environment
  • Ability to understand and communicate basic HVAC and plumbing concepts
  • Attention to detail
  • Strong work ethic
  • Ability to thrive in a results driven environment
  • Bi-lingual (Spanish and English) desired

Education and/or Experience:

  • Proficient in MS Word, Excel, and Outlook

Benefits:

  • Great family environment
  • Company support for training
  • 401k with company match
  • Generous health insurance program
  • Excellent dental Insurance program

Job Conditions:
As noted above, our desire is to start out in a part-time arrangement, with the hopes that this will turn into a full-time position over time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Interested In This Position?

If you would like to be considered for this position, please complete and submit the form below. Please be sure to attached your resume in PDF format.

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